follow-up

Follow-up of the Meeting

The U.S. Bureau of Labor Statistics estimates the annual loss
to business from unnecessary meetings at $37 billion dollars.
"Turning Meetings into Money!",
(www.rosternetwork.com)

Write it down and send it out.
Summarize all assignments given and accepted in the form of a memo. Send the memo to everyone who attended and ask for responses. Attach a note to the general memo asking for confirmation from persons who have agreed to deadlines.

The exact nature of the assignment
Secondary Involvement
Deadlines

Follow-up in person.
Follow-up in person because feedback from memos may not happen. Follow-up with a personal visit or telephone call. Ask if they've had a chance to review your memo, whether they have any proposed changes or clarifications, and if they agree with your conclusions and plan of action. (Thomseth, 1989)

Suggestion: Assign a nudge - a person who will remind everyone of the action items and follow-up with participants to make sure those items are completed. The nudge's job is to gently remind people that action items need just that, action! (Duell, 2001)

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