Running of the Meeting
"The average business person spends at least
25%
of his or her working hours in meetings. That rises to 40%
for middle managers,
and 80% for executives."
(Soto, 2000)
Meetings should always start on time.
(Daniels, 1990)
It is important that the chairperson of the meeting begin and
end the meeting promptly. It is the responsibility
of attendees to arrive on time. For tips on dealing
with tardiness refer to troubleshooting.
Review action steps from previous meeting.
Even if a job has not been completed, it gives the group
a chance to review progress. If you run a monthly staff meeting,
for example, your first agenda item should always be a review of
assignments given during the previous meeting. Send your agenda early
to those who will attend. When attendees see that the first order of
business will be to get an update on their assignment, that could
be the single fact that gets them to act.
At the Beginning of the meeting. (Bizmove.com)
* The following points are essential to conduct an
efficient meeting
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- Introduce and acquaint with each participant and carry on a light
conversation with them during the "warm-up" session at the beginning
of the meeting.
- To get the most out of meetings, ensure that the meetings are held
in dialogue mode.
- Assign a scribe who is an impartial person to act as a note-taker.
Example: Secretary
- Assign a facilitator / timekeeper to control the meeting to ensure that
it follows the agenda.
- Assist in the process of arriving at a consensus by combining ideas
with those of others.
- Stay focused during the meeting by following your timetable and
accurately record all decisions and follow-up actions.
- Do away with non-relevant issues, as soon as they arise and before
they can become disruptive.
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